debut planning,debut themes,program,ideas,coordination Updated!

DEBUT COORDINATION

  Full Coordination Services Promo Rate P20,000.00

For debutant who prefers to put the entire planning and coordination of her debut in the hands of a professional, Great Expectation can oversee every detail of the process from start to finish.

*    On-site visits/meetings ( up to 4 meetings inlcuding onsite visit)

*    Event conceptualization (theme,décor,motif, etc.)

*    Unlimited Consultation (Phonecalls and emails).  

*    Recommend/ Scouting of  suppliers such as Couture, 

     Photographer and Videographer, Cateres, Cake Decorator, Artist and             

     Designer, String Musicians and Souvenirs, Florist,Venues,Choreographer    

     (if there's a Cotillion de Honor) etc.  

*    Presentation of quotations from vendors,suppliers,materials to be utilized and services to be rendered for the events

*    Finalization/Constant follow-up and coordination with booked suppliers
*    Finalize Event Details

*    Assist with the Invitation wordings

*    Create Program

*    Create Floor plan, seating arrangement of guest, specially Vips

*    Inform and direct program participants
*    Composition of prayers and speeches upon request
*    Composition of emcee’s script
*    Execution and directing of preparation (dress up, make-up, etc.)
*    Supervision of venue set-up/Check on the ff:

• Set-up of foods
• Lights and sounds
• Décor
• Table setting(seating arrangement)
• Centerpieces,buffet table setting
• Gift table and cake table
• Other materials/attendance for the event (confetti,balloons,butterflies,18roses,18candles,well wishers, toast giver etc.

*     Program Management

*     Coordinate with Vendors,suppliers etc.

*     Registration and ushering of guests

*     Provide Table Seating Card

*     Organize/assist celebrant’s grand entrance.

*     Organize Celebrant,Family and guest for photo session

*     Prepares and manages all technical requirements such as, music, lcd,avp etc.

*     Cue Program Participants such as toastgiver, 18 roses,18 candles, 18 treasusres etc.

*    Cue of confettis,butterflies,balloons releasing

*    Oversee the circulation of guestbook and sign frame

*    Distribution giveaways, and other items

*    Distribution of final vendor payments

*     Assist with the reception clean-up and left  over food.

Shared Coordination/Turn over Coordination  Promo Rate P15,000

This is for debutants who has already  booked at least 50% of the suppliers/vendor s and don’t have much time or need someone to complete the debut planning.

*    On-site visits/meetings (up to 3meetings including onsite visit)

*    Unlimited Consulation (phonecalls and emails)

*    Discuss other untouched details

*    Scouting/recommendation of other suppliers/vendors

*    Finalization/Constant follow-up and coordination with booked suppliers

*    Create Program

*    Create Floor plan, seating arrangement of guest, specially Vips

*    Inform and direct program participants

*    Composition of prayers and speeches upon request
*    Composition of emcee’s script
*    Execution and directing of preparation (dress up, make-up, etc.),

*    Supervision of venue set-up/Check on the ff:

• Set-up of foods
• Lights and sounds
• Décor
• Table setting(seating arrangement)
• Centerpieces,buffet table setting
• Gift table and cake table
• Other materials/attendance) for the event             ( confetti,balloons,butterflies,18roses,18 candles,18 treasures,well wishers, toast giver, knife for cake cutting,wine glasses for toasting etc.)

*     Program Management

*     Coordinate with Vendors,suppliers etc.

*     Registration and ushering of guests

*     Provide Table Seating Card

*     Organize/assist celebrant’s grand entrance.

*     Organize Celebrant,Family and guest for photo session

*     Prepares and manages all technical requirements such as, music, lcd,avp etc.

*     Cue Program Participants such as toastgiver, 18 roses,18 candles, 18 treasures etc

*     Cue of confettis,butterflies,balloons releasing

*     Make-up Retouching

*     Oversee the circulation of guestbook and sign frame

*     Distribution giveaways, and other items

*     Distribution of final vendor payments

*     Assist with the reception clean-up and left  over food.

On The Day Coordination Promo Rate P10,000

This package if for the debutant wants to do the majority of the planning but wants to turn off her brain on her special day to completely enjoy her moment and  wanted to hand over the execution to someone else.                                                                                                                                                                          

*    Up to 2 meeting prior to the event (ideally one meeting to be held on-site)

*    Unlimited Consulation (phonecalls and emails)

*    Confirmation /coordination with booked suppliers

*    Finalize event details

*    Create Floor plan, seating arrangement of guest, specially Vips

*    Inform and direct program participants

*    Execution and directing of preparation (dress up, make-up, etc.),

*    Supervision of venue set-up/Check on the ff:

• Set-up of foods
• Lights and sounds
• Décor
• Table setting(seating arrangement)
• Centerpieces,buffet table setting
• Gift table and cake table
• Other materials/attendance) for the event (confetti,balloons,butterflies,18roses,18 candles,18 treasures,well wishers, toastgiver, knife for cake cutting,wine glasses, etc.)

*     Program Management

*     Coordinate with Vendors,suppliers etc.

*     Registration and ushering of guests

*     Provide Table Seating Card

*     Organize/assist celebrant’s grand entrance.

*     Organize Celebrant,Family and guest for photo session

*     Prepares and manages all technical requirements such as, music, lcd,avp etc.

*     Cue Program Participants such as toastgiver, 18 roses,18 candles, 18 treasures etc.

      Cue of confettis,butterflies,balloons releasing

*     Oversee the circulation of guestbook and sign frame

*     Distribution giveaways, and other items

*     Distribution of final vendor payments

*     Assist with the reception clean-up and left  over food.

Other Party Themes:

One Sweet Night Theme( Traditional Debut)
Tropical Paradise Theme/Hawaian

Arabian Night Theme/ Harem Night

Fashion Show Theme

Saturday Night Fever Theme (Retro)

Retro 80's

Moonlit Enchantment Theme/Garden Party

Black and White

All Pink(one color theme)

Concert Party Theme

Hollywood Theme

Winter Wonderland
Paris Theme
etc.

Coordinating Conditions:

1. Applicable only for 200 guests and below. There is an additional fee of One Thousand Pesos (Php1,000) for every 100 persons in excess.
2. Applicable  within Metro Manila only. There would be an additional charge for out-of-town debut. Final package fee is to be determined after considering all factors.
3. Food and beverage is excluded from the package fee. Client shall provide the meals for our team on the day itself (4-6 people crew & staff).

4. Coordination maximum of 6 hours.

 Applicable only for 200 guests and below. There is an additional fee of One Thousand Pesos (Php1,000) for every 100 persons in excess or more than 200 guest..
5. The client is to provide venue for rehearsal and party and electricity.

·         Event coordinators all  in uniform w ids and radios

·         Will be at the preparation site  at least 2 hours before the actual event time.

Payment scheme:

50% upon contract signing (this is non-refundable). 50% one week before the event.

Other related Services:
1. RSVP
2. Emceeing/hosting

3. Bands/ Singers/Acoustic

4. String Ensemble/Chamber

5. Chorale
6. Photo AVP
7.18 Butterfly Release

8. Bubble Machine

9. Chocolate Fountain 
10. Fog Machine

11. Torch Parade

12. Gazebo

13. Lights & Sounds (mobile) System

14. Photowall/Photobooth

CONSULTATION FEE ------------P5,000.00

Ideal for those who wants to do the party on their own.

 INCLUDES:PROGRAM IDEAS, EMCEE SCRIPT,PRAYER,DEBUT CONCEPT,SUPPLIERS ETC. 

call us for more details....

Sample Packages Below: To those who are requesting for packages without the food and venue, we have listed packages below based on clients budget:

Bronze Package: P 30,000.00

Professional Emcee

Mobile Dj Sound System with lights,fog and bubble machine

Projector Screen

Photo souvenir/Photobooth style 2 hrs unlimited prints

Photo/Video:

• Unlimited Shots 
• Copy of All Proofs in CD
• 1 Digital Photographer/ 1 Videographer / 1 Lightman
• DVD Video (Semi-Non Linear Editing) *30-40 mins.)
• Output : 12 Weeks Processing   

Discounted On the day Coordination

Silver Package: P48,000.00

Professional emcee

Upgraded Mobile DJ Sound System with lights,fog and bubble machine

Acoustic Band of 2 sets during Receiving of guest and dinner

Mobile Bar for 50 people unlimited shots for 3-4 hrs

Choco Fountain for 70 guest

Projector and Screen

Photo Souvenir/Photobooth style 2hrs of unlimited prints

Photo/Video:

• Unlimited Shots 
• Copy of All Proofs in CD
• 1 Digital Photographer/ 1 Videographer / 1 Lightman
• DVD Video (Semi-Non Linear Editing) *30-40 mins.)
• Output : 12 Weeks Processing   

Discounted On the Day Coordination

Gold Package: P78,000.00

Professional Emcee

Upgraded Mobile DJ Sound System with light,fog & bubble machine

Full Band for 2 sets of 45 mins (dinner and party time)

Projector Screen

Photo Souvenir/Photobooth Style 2 hrs of unlimited prints

Photo/Video:

• 60 page 5 X 7 storybook photos in scratch proof protection designed in a local album
• Unlimited Shots 
• Copy of All Proofs in CD *High Resolution*
• 1 Digital Photographer/ 1 Videographer / 1 Lightman
• 11 X 14 Debut portrait in canvass
• DVD Video (Semi-Non Linear Editing) *30-40 mins.)
• Output : 12 Weeks Processing(start from submission of chosen pictures)

Mobile Bar for 70 guest unlimited shots for 3-4 hrs

Choco Fountain for 100 guest

Discounted On the Day Coordination

Add P10,00o for themed Stage Decor

Debut Package-Classic
(Note : Venue provided by the client)
P120,000.00 first 100 pax / 390.00 per head excess

• A choice of Menu (a selection of beef/chicken/pork/pasta and vegetable or fish), rice, desert and drinks
• Debutant Backdrop / Photo Area (Production Style)
• Buffet Table, Round Table ; Chairs, Gift Table, Cake Table, reception table
• Dressed with floor length linens ; table runners plus seat covers ; accents
  • Color motif as per request
  • Floral Arrangements for the buffet table and all the tables (Note: for décor only)
  • Complete Silverware’s ; Glassware’s
• Debutant Bouquet / 18 Roses / 18 Candles / Corsage
• Three Layered decorative debutant cake
  Note: Fondant (1 Layer Edible) / Butter (All layer edible)
• Professional ; Efficient Waiters (4 persons plus food attendant)
• Mobile Bar *open bar for unlimited 50 people* unlimited 3-4 hrs
• Chocolate Fountain for 80 guest
• Program Emcee
• Sound System with Basic Lights
• Avp/Projector and Screen with Photo Slide Show
• Photobooth/photo souvenir 1 hr unlimited
• Acoustic Band During Dinner (1 set only)
• Photography ; Videography
  • 60 page 5 X 7 storybook photos in scrach proof protection designed in a local album
  • Unlimited Shots  (High Resolution)
  • Copy of All Proofs in CD
  • 1 Digital Photographer/ 1 Videographer / 1 Lightman
  • 11 X 14 Debut portrait in canvass
  • DVD Video (Semi-Non Linear Editing) *30-40 mins.) 3ccd camera
  • Output : 12 Weeks Processing(start from subm of chosen pictures)

Coordination Included:

• Planning
• Debutant Manager
• Technical or Program Director
• Program Direction and Choreography
• Musical Scoring
• With Torch Parade (Night Only)Bubble Machine and Confetti Blast (Grand Entrance of the debutant)
• 10 % discount on make-up (IN-HOUSE)

Debut Package-Stylish (Themed)
(Note : Venue provided by the client)
P155,000.00 first 100 pax / 390.00 per head excess

• A choice of Menu (a selection of beef/chicken/pork/pasta and vegetable or fish), rice, desert and drinks
• Debutant Backdrop / Photo Area (Production Style) Stage Décor/Ceiling drapes
• Buffet Table, Round Table ; Chairs, Gift Table, Cake Table, reception table
• Dressed with floor length linens ; table runners plus seat covers ; accents
  • Color motif as per request
  • Floral Arrangements for the buffet table and all the tables (Note: for décor only)
  • Complete Silverware’s ; Glassware’s
• Debutant Bouquet / 18 Roses / 18 Candles / Corsage
• Three Layered decorative debutant cake
  Note: Fondant (1 Layer Edible) / Butter (All layer edible)
• Professional ; Efficient Waiters (4 persons plus food attendant)
• Choco Fountain for 100 people ( 2 seasoned fruits/ 3 non fruit)
• Program Emcee
• Sound System with lights * upgraded *
• Full Band During Dinner and after Party Music
• Photobooth/photo souvenir  unlimited for 2 hrs
• Mobile Bar * open bar unlimted for 50 people *  3-4 hrs
• Avp/Projector/Screen with photo slideshow
• Photowall * Photobooth Style 50 4x6 prints*
• Photography ; Videography
  • 60 page 5 X 7 storybook photos in scratch proof protection designed in a local album
  • Unlimited Shots 
  • Copy of All Proofs in CD
  • 1 Digital Photographer/ 1 Videographer / 1 Lightman
  • 11 X 14 Debut portrait in canvass
  • DVD Video (Semi-Non Linear Editing) *30-40 mins.)
  • Output : 12 Weeks Processing(start from subm of chosen pictures)

Coordination Included:

• Planning
• Debutant Manager
• Technical or Program Director
• Program Direction and Choreography
• Musical Scoring
• With Torch Parade (Night Only)Fog and  Bubble Machine and Confetti Blast (Grand Entrance of the debutant)
• 10 % discount on make-up (IN-HOUSE)

Debut Package-Elite(Themed)
(Note : Venue provided by the client)
P200,000.00 first 100 pax / 500.00 per head excess

• A choice of Menu (a selection of beef/chicken/pork/pasta and vegetable or fish), rice, desert and drinks
• Debutant Backdrop / Photo Area (Full Production Design)Entrance and Stage

                                ·    Tiffany chairs w/ organza ribbons for each guest

                                ·         Asstd. topiary arrangement in asstd. vases for each table

• End to end floral arrangement w/ topiary arrangement for pres. table
• Carpet full of rose petals leading to presidential table
• Elegant floral arrangement for the buffet
• All imported elegant 5 star quality chafing dish w/ lights for the buffet table
• All imported high-end utensils for the presidential table
• Mirror w/ luminaries for each table
• Elegant monochromatic toppings for each table
• Champagne for toasting for the presidential table
• Waiters in tuxedo uniform or long sleeve barong
• And all of the amenities in choice A & choice B set-up

Note: Floral arrangement will be using high-end flowers & leaves

      (Gerberas, Carnations, Stargazers, Orchids, Tulips & Roses)

      (Fruits: grapes, apple, pears, orange & assorted candles)

o        Color motif as per request

•  
  • Floral Arrangements for the buffet table and all the tables (Note: for décor only)
  • Complete Silverware’s ; Glassware’s
• Debutant Bouquet / 18 Roses / 18 Candles / Corsage
• Three Layered decorative debutant cake with 70 pcs cupcakes
  Note: Fondant (1 Layer Edible) / Butter (All layer edible)
• Professional ; Efficient Waiters (4 persons plus food attendant)
• Choco Fountain for 100 people ( 2 seasoned fruits/ 3 non fruit)
• Program Emcee
• Sound System with lights * upgraded *
• Full Band During Dinner and after Party Music
• Mobile Bar upgraded * unlimited shots for 100 people * with flairtending 
• Personalized Drink for the Debutant 
• Photobooth/onsite photo souvenir * 100 4x6 prints
• Avp/Projector/Screen with photo slideshow
• Photography ; Videography *upgraded*
  • 40 page 8 X 10 storybook photos  *100-150 Images
  • Unlimited Shots 
  • Copy of All Proofs in CD
  • 1 Digital Photographer/ 1 Videographer / 1 Lightman
  • 11 X 14 Debut portrait in canvass
  • DVD Video (Semi-Non Linear Editing) *30-40 mins.)
  • Pre Debutant shot within MM 
  • Output : 12 Weeks Processing(start from subm of chosen pictures)

Coordination Included:

• Planning
• Debutant Manager
• Technical or Program Director
• Program Direction and Choreography
• Musical Scoring
• With Torch Parade (Night Only),Sign Frame,Fog & Bubble Machine and Confetti Blast (Grand Entrance of the debutant)
• 10 % discount on make-up (IN-HOUSE)

Upgraded and themed packages also availablepls call us at 09217513966 or check our website http://gr8expectation.tripod.com